Introduction to Records Management

Course Number: BA 244
Transcript Title: Intro to Records Management
Created: September 1, 2012
Updated: June 7, 2016
Total Credits: 3
Lecture Hours: 30
Lecture / Lab Hours: 0
Lab Hours: 0
Satisfies Cultural Literacy requirement: No
Satisfies General Education requirement: No
Grading options: A-F (default), audit
Repeats available for credit: 0


WR 115, RD 115, and MTH 20 or equivalent placement test scores

Course Description

Offers a study of the life cycle of records on all types of media from creation through disposition. Considers responsibilities of the records manager as they relate to each subsystem of the total records management program and to the needs of all types of organizations. Prerequisite: WR 115, RD 115, MTH 20 or equivalent placement test scores. Audit available.

Intended Outcomes

Upon successful completion of Introduction to Records Management, the student will be able to:

  1. Demonstrate an understanding of the overall role and importance of the records management function.
  2. Demonstrate an introductory level understanding of the records cycle and storage methods.
  3. Demonstrate an understanding of the records management basic concepts.

Outcome Assessment Strategies

Students will be expected to demonstrate knowledge of the concepts described in the required competencies by any combination of the following:

  • Participation.
  • Demonstration(s) to the class.
  • Case study analysis.
  • Individual or group projects.
  • Presentations.
  • Homework.
  • Completion of assessment or certification-style examinations.
  • Other assessment techniques.

Course Content (Themes, Concepts, Issues and Skills)

  • Records management systems
  • Records evaluation
  • Active records
  • Inactive records
  • Records cycles
  • Records management systems
  • Electronic file management
  • Records security


  • Demonstrate knowledge of indexing rules.
  • Describe what constitutes information and various forms in which is may be stored.
  • Define the systems concept of records management.
  • Identify and examine a records retention program.
  • Identify vital records.
  • Discuss records security.
  • Identify various types of records management manuals.

Department Notes

Introduction to Records Management is an introductory course that provides an overview of what records management is and why it is needed. It identifies records management systems, records elements, records facilities, and records cycles. Characteristics of sound records management are also presented.